Executive Assistant

POSITION SUMMARY

In this role, you will contribute to the effectiveness of the General Manager and Executive team, ensuring smooth operations, clear communication, and alignment with Marriott standards.

Key responsibilities:

• Manage executive communications, including calls, emails, and guest interactions
• Ensure compliance with Marriott Operating Standards to maintain brand integrity
• Handle incoming calls, messages, and correspondence efficiently and professionally
• Plan, coordinate, and oversee events and presentations with internal teams
• Organize meetings, appointments, and travel arrangements for the General Manager and Executive team
• Facilitate effective communication across departments
• Prepare meeting materials, attend meetings, and document minutes accurately
• Monitor office supplies, anticipate needs, and manage procurement processes
• Ensure proper operation of office equipment and arrange maintenance when required
• Resolve office-related issues and ensure operational continuity
• Engage with guests when appropriate, document feedback, and drive resolution actions
• Review internal practices to ensure alignment with company standards and policies
• Follow loss prevention procedures and maintain compliance standards
• Maintain a high level of confidentiality in all matters

What We Offer

Would you like to be part of a company that offers:

• 🌍 Discounted accommodation in over 10,000 hotels worldwide – yes, over 10,000!
• ✈️ Unlimited career opportunities, both locally and internationally
• 🍽️ Meal vouchers
• 🏥 Medical benefits package
• ☕ €5 breakfast when staying in any of our European hotels
• 🍷 Discounts on food and beverages in all our restaurants and bars
• 👨‍👩‍👧‍👦 Special rates for friends and family
• 🧘 Wellness and mental health programs
• 🌴 21 days of annual leave, increasing with length of service
• 🎓 World-class training and development opportunities
• 🎉 Memorable associates’ events and celebrations
• 💰 Referral bonuses when you recommend friends to join our team

…and much more.

Ideal Candidate Profile

We are looking for a highly organized and proactive professional who thrives in a fast-paced, dynamic environment and demonstrates strong ownership and discretion.

Key qualifications and skills:

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role
• Very good command of English (written and spoken)
• Excellent verbal and written communication skills
• Advanced Microsoft Office skills and ability to quickly learn company-specific systems
• Strong presentation and meeting coordination skills
• Professional telephone etiquette
• Exceptional organizational, project management, and problem-solving abilities
• Strong multitasking skills with a high level of accuracy and attention to detail
• Ability to provide timely, accurate, and relevant information to stakeholders
• Ability to effectively handle guest concerns and ensure satisfaction
• Understanding of brand standards, culture, and service excellence principles
• Strong relationship-building skills with colleagues and guests
• Ability to meet deadlines and manage competing priorities
• High level of professionalism, integrity, and confidentiality
• Positive attitude, self-confidence, energy, and enthusiasm
• Team-oriented, service-minded, and highly self-motivated