Nirx·14 days ago
14 days ago
Executive Assistant (Remote) | Freelance
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What you'll do
- Planning, booking and supporting international business travel, including managing changes and solving problems when plans do not go as expected.
- Managing calendars and helping to protect the management team's time by coordinating meetings, appointments and competing priorities.
- Preparing for internal and external meetings, including gathering information and inputs in advance and making sure participants have what they need.
- Organising external meetings, conferences and other business-related appointments.
- Reviewing and formatting documents to ensure they are accurate, clear and ready to use.
- Providing inbox cover during periods of absence and helping ensure important matters are followed up.
- Preparing and managing expenses accurately and on time.
- Coordinating personal appointments where they affect the working calendar and need to be planned around business commitments.
- Handling confidential and sensitive information with a high level of discretion.
- Working closely with other administrative colleagues to provide reliable backup and continuity when needed.
What they're looking for
- At least three years of professional experience as an Executive Assistant, Personal Assistant or in a comparable role.
- Previous responsibility for planning, booking and supporting professional business travel.
- Excellent written and spoken English, at C1 level or above.
- Strong organisational skills and the ability to manage several priorities without losing sight of detail.
- A proactive and independent working style, particularly when working remotely.
- Good judgement and discretion when handling confidential information.
- Clear and professional communication skills and confidence working with senior stakeholders.
- Comfortable adapting when priorities, schedules or plans change at short notice.
- Confidence using modern digital tools and an interest in using AI tools effectively in day-to-day work.
Nice to have
- Strong working knowledge of Microsoft 365.
- Previous experience supporting international or geographically distributed teams.
- Experience managing travel across multiple countries and time zones.
- Familiarity with airline, hotel and loyalty programmes.
- An interest in science, technology or the medical technology sector.
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Why Artinis & NIRx
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Nirx
Remote Romania
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