Facilities and Contractor Coordinator

Facilities and Contractor Coordinator

In this role, you will be essential in ensuring the safety and efficiency of our operations:

• Manage contractors: You'll oversee that contractors meet safety and compliance standards, conducting inductions, reviewing SWMS, and checking equipment. Your attention to detail will help keep everyone working safely and efficiently.
• Maintain accurate tools: You’ll ensure workshop tools are calibrated correctly, guaranteeing safe and precise jobs every time.
• Keep the facility running smoothly: You'll coordinate maintenance activities to reduce downtime and support daily operations.

As the successful candidate would be able to demonstrate the following:

• A strong commitment to safety and compliance, with a focus on detail and adherence to established processes.
• A solid foundation in hands-on trade skills, such as forklift operation, working at heights, or a background in a specific trade
• The ability to work as part of a team and/or autonomously as required
• High level of computer literacy including the use of Word, Excel, Outlook
• Ability to effectively manage time to ensure all tasks are completed by the required deadline. 

About the role

This role is a great next step for someone who understands how work gets done on the floor and wants to broaden their skills into coordination, compliance, and facilities support.

You’ll play a hands‑on role in keeping our site safe, compliant, and running smoothly — working closely with technicians, contractors, and leaders. The role combines practical on‑site coordination with structured administration and contractor oversight.

What you’ll be doing

Contractor coordination & supervision

• Coordinate day‑to‑day contractor activities across the site
• Manage contractor paperwork including SWMS / SWPs, permits, inductions, and compliance checks
• Ensure contractors are working safely, following site requirements, and using compliant equipment
• Provide on‑site supervision and act as the point of contact during works

Workshop & tool compliance

• Maintain tool calibration records and coordinate calibrations to ensure tools are safe, accurate, and compliant
• Support workshop housekeeping and compliance requirements

Facilities & maintenance coordination

• Coordinate routine and reactive maintenance activities to minimise downtime
• Arrange contractors for general site works (e.g. minor repairs, grounds, gutters, working at heights tasks)
• Follow up work completion and close out documentation

Administration & systems

• Maintain accurate records using Word, Excel, and Outlook
• Track maintenance, contractor, and compliance activities
• Support audits and internal checks with well‑organised documentation

About you

This role will suit you if you:

• Are a technician, trade assistant, or tradesperson looking to step into a coordination / support role
  or
• Have an administration background with strong technical aptitude and confidence working in operational environments

You’ll also bring:

• A strong commitment to safety and compliance, with attention to detail
• Practical, hands‑on experience in industrial, workshop, or site‑based environments
• Confidence dealing with contractors and asking the right questions
• The ability to work independently, prioritise tasks, and follow things through
• Solid computer skills (Word, Excel, Outlook)

Desirable (but not essential)

• Forklift licence
• Working at Heights or similar site tickets
• Previous experience reviewing SWMS / permits or coordinating contractors
• Trade background or exposure to maintenance / workshop environments