HR Admin Executive

Roles and Responsibilities

Front Desk Duties:

• Greet and assist visitors, clients, and employees in a professional and friendly manner.
• Answer phone calls and respond to inquiries, directing calls to the appropriate departments.
• Manage the front desk operations, ensuring a tidy and organized reception area.
• Handle incoming and outgoing mail and packages.
• Maintain security by following procedures and monitoring visitor access.

Administrative Support:

• Provide general administrative support, including scheduling meetings, managing calendars, and coordinating office supplies.
• Prepare and maintain accurate records, reports, and documentation of stationery and office items
• Assist with data entry and maintain filing systems, both physical and digital.
• Support various departments with administrative tasks as needed.

Travel Desk Responsibilities:

• Taking care of travel desk for domestic and international travel as per travel budget
• Planning of travel as per travel policy and amending policy as per need with approval
• Coordinate travel arrangements for employees, including booking flights, hotels, and ground transportation.
• Prepare and manage travel itineraries, ensuring all details are accurate and communicated to the traveler.
• Assist employees with travel-related inquiries and provide support during travel.
• Stay informed about travel policies and regulations to ensure compliance.
• Policy making and SOP making

Qualifications:

• High school diploma or equivalent; additional education in administration or related fields is a plus.
• 1-3 experience in front desk, administrative roles and travel desk
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask and work in a fast-paced environment.
• Customer service-oriented with a positive attitude.

Preferred Skills:

• Experience with travel booking systems and procedures.
• Knowledge of office management systems and procedures.
• Ability to handle sensitive information with confidentiality.

Working Conditions:

• Typical office environment.
• May require occasional overtime or flexibility in hours during busy periods.