Parkplaceseniorsliving·2 days ago
2 days ago
Office Manager/Site Lead Assistant [Maternity Leave Coverage]
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What you'll do
- Oversee front desk operations, providing leadership and direction to administrative staff
- Greet and welcome Residents, Families, Visitors, and Contractors with professionalism and care
- Answer and direct phone calls, emails, and inquiries in a timely manner
- Manage incoming and outgoing mail and courier services
- Collaborate across departments to ensure smooth daily operations
- Support the Site Leader with day-to-day administrative and financial operations
- Ensure prompt, professional resolution of resident and family inquiries or concerns
- Maintain accurate records, files, and reports (Resident, Staff, and operational data)
- Prepare correspondence, meeting minutes, and internal communications
- Order office supplies and coordinate equipment servicing as needed
- Assist with Resident move-ins and move-outs, including documentation and data entry
- Support special events, meetings, and site initiatives
What they're looking for
- Post-Secondary Diploma or Certificate in financial management, bookkeeping or related field
- Accounting, or bookkeeping experience required
- Strong organizational skills with exceptional attention to detail
- Professional and friendly communication
- Ability to manage multiple priorities with discretion and confidentiality
- Experience with Microsoft Office and comfort with learning new systems
- A genuine passion for supporting seniors, families, and care teams
- Clear Criminal Background Check
Nice to have
- Health care or seniors living experience an asset
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Office Manager/Site Lead Assistant [Maternity Leave Coverage]
Nanaimo, BC, Canada
Contact- Full-Time
Wexford Creek Seniors Community of Park Place Seniors Living is looking for a contract Office manager to join our team at our Nanaimo, BC long term care Home (December 2026- January 2028). This person will work to support the daily operations of the Home.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
Wexford Creek Seniors Community is proudly part of Park Place Seniors Living, a leading provider of seniors care communities across Western Canada and Ontario. We are committed to creating a safe, welcoming, and supportive environment where Residents and Staff can thrive.
Be the welcoming heart of our care community!
What You'll Do:
Reception and Communication:
Administrative and Operational Support:
Resident and Family Support:
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Open until Filled
Nanaimo, BC, Canada
Contact- Full-Time
Wexford Creek Seniors Community of Park Place Seniors Living is looking for a contract Office manager to join our team at our Nanaimo, BC long term care Home (December 2026- January 2028). This person will work to support the daily operations of the Home.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
Wexford Creek Seniors Community is proudly part of Park Place Seniors Living, a leading provider of seniors care communities across Western Canada and Ontario. We are committed to creating a safe, welcoming, and supportive environment where Residents and Staff can thrive.
Be the welcoming heart of our care community!
What You'll Do:
Reception and Communication:
- Oversee front desk operations, providing leadership and direction to administrative staff
- Greet and welcome Residents, Families, Visitors, and Contractors with professionalism and care
- Answer and direct phone calls, emails, and inquiries in a timely manner
- Manage incoming and outgoing mail and courier services
- Collaborate across departments to ensure smooth daily operations
Administrative and Operational Support:
- Support the Site Leader with day-to-day administrative and financial operations
- Ensure prompt, professional resolution of resident and family inquiries or concerns
- Maintain accurate records, files, and reports (Resident, Staff, and operational data)
- Prepare correspondence, meeting minutes, and internal communications
- Order office supplies and coordinate equipment servicing as needed
Resident and Family Support:
- Assist with Resident move-ins and move-outs, including documentation and data entry
- Support special events, meetings, and site initiatives
- Act as a helpful resource for Residents and Families, ensuring a positive experience
- Maintain financial transactions such as petty cash and trust accounts
- Manage Accounts Receivable, Invoicing, and Vendor Relations
- Manage financial processes, including billing, and deposits
- Use internal systems to maintain accurate information and reports
- Manage and safeguard confidential records for residents, employees, and financial operations
- Post-Secondary Diploma or Certificate in financial management, bookkeeping or related field (health care or seniors living an asset
- Accounting, or bookkeeping experience required
- Strong organizational skills with exceptional attention to detail
- Professional and friendly communication
- Ability to manage multiple priorities with discretion and confidentiality
- Experience with Microsoft Office and comfort with learning new systems
- A genuine passion for supporting seniors, families, and care teams
- Ability to handle physical demands such as walking, standing, and occasional lifting
- Able to manage tight deadlines and multitasking
- Comfort using other digital platform systems and tools to support daily work
- Clear Criminal Background Check
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Open until Filled
Company
Parkplaceseniorsliving
Nanaimo, Canada
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