QR047 - Quality Administrative Assistant

Job Summary:

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.

Key Responsibilities:

• Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests. 
• Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets. 
• Completes data collection, data entry and report generation on various departmental related activities. 
• Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. 
• Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately. 
• Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. 
• Documents and maintains departmental policies and procedures. 
• Participates as a team member on departmental related business improvement assignments and projects as needed.   
• Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department. 
• Act as an informal resource for colleagues with less experience.